Category Archives: Assembly

New Form of Government: Approved

For a printable copy of this document, click here.

Trinity Presbytery became the 87th presbytery to approve the amendment.

Louisville—While the Office of the General Assembly awaits official tallies, it appears that a majority of the 173 presbyteries of the Presbyterian Church (U.S.A.) have approved a new Form of Government.

At its meeting on Tuesday, June 7, 2011, Trinity Presbytery became the 87th presbytery to approve an amendment that will replace the current 18-chapter Form of Government with a new version that is six chapters in length. The Form of Government is one section of the Book of Order, which is part of the PC(USA) Constitution.

Along with the new Form of Government will be a new section of the Book of Order entitled “Principles of Presbyterian Polity,” which contains a large majority of the content of the first four chapters of the current Form of Government.

The proposed new Form of Government (FOG) was approved by the 219th General Assembly (2010) of the PC(USA). Two years earlier, a proposed revision had been presented to the 218th General Assembly (2008) by the FOG Task Force. That assembly reconstituted the task force and asked it to present a revised version to the 219th GA based on the feedback received at the 218th GA.

This is the first full revision of the Form of Government since the Presbyterian Church in the United States and the United Presbyterian Church in the United States of America reunited to form the PC(USA). The current Form of Government had been amended over 300 times since reunion in 1983.

The new Form of Government will take effect July 10, 2011, one year after the adjournment of last summer’s assembly. It is anticipated that the transition from the current to the new FOG will take time.

In response to the vote, denominational leaders issued a letter to all congregations of the PC(USA). In it, they write, “While the new Form of Government will help the PC(USA) to be a faithful and responsive church in the 21st century, it also has a dimension of bringing us back to a truly constitutional document that contains broad governing and theological principles and emphasizes function over structure.”

The letter continues, “Many Presbyterians will see nothing suddenly or dramatically different with a new Form of Government. Worship services will go on as usual, and congregations will continue to teach the faith, serve their communities, reach out to those in need, and work to further God’s realm on earth. However, what will be different is that congregations, presbyteries, and synods will have the opportunity to tailor mission and ministry to fit their own particular contexts and challenges.”

Resources and guides about the new FOG, including “Frequently Asked Questions,” are available at http://oga.pcusa.org/formofgovernment.

The full text of the churchwide letter:

To congregations of the Presbyterian Church (U.S.A.)

Grace and peace to you in the name of our Lord Jesus Christ.

While it is not official until the Office of the General Assembly receives notification from presbyteries that have voted, it appears that, as of June 7, 2011, the proposed new Form of Government (FOG) has been approved by a majority of our 173 presbyteries.

The new FOG will replace the current version within the Book of Order of the church’s Constitution on July 10, 2011, one year after the adjournment of the 219th General Assembly (2010). The print edition of the new Book of Order will be available by late July.

The new Form of Government at its core

A new section, Foundations of Presbyterian Polity, which contains the vast majority of the first four chapters of the current FOG, will also be added to the beginning of the Book of Order. Within it are these words:

In the power of the Spirit, Jesus Christ draws worshiping communities and individual believers into the sovereign activity of the triune God at all times and places. As the Church seeks reform and fresh direction, it looks to Jesus Christ who goes ahead of us and calls us to follow him. (F-1.0401)

The foundational message of the saving love of God through Jesus Christ is timeless. The writer of Hebrews reminds us, “Jesus Christ is the same yesterday and today and forever” (13:8). And yet, when the Spirit has moved the church to respond to “the sovereign activity of the triune God,” the church has, in turn, worked to reshape itself to do so effectively.

While the new Form of Government will help the PC(USA) to be a faithful and responsive church in the 21st century, it also has a dimension of bringing us back to a truly constitutional document that contains broad governing and theological principles and emphasizes function over structure.

What will change?

Many Presbyterians will see nothing suddenly or dramatically different with a new Form of Government. Worship services will go on as usual, and congregations will continue to teach the faith, serve their communities, reach out to those in need, and work to further God’s realm on earth. However, what will be different is that congregations, presbyteries, and synods will have the opportunity to tailor mission and ministry to fit their own particular contexts and challenges.

The new FOG will also usher in changes in terminology. For example, ministers of the Word and Sacrament will be known as teaching elders, partnering in ministry with ruling elders who serve on the congregation’s council (session).

It is a season of much change in the church, and change is often accompanied by anxiety. Making the transition from the current Form of Government to the new one will take time, patience, and grace. We will all be living gradually into these new dimensions of the church’s governance.  We commend to you the resources and guides at http://oga.pcusa.org/formofgovernment for assistance, including the “Frequently Asked Questions” document that accompanies this letter. Further resources will be made available over the course of the summer to help with this transition.

The best resources through this transition, however, will be each other. A new Form of Government puts all of us on the same page, as it were. Through conversation, cooperation, and collaboration, we will discover the most effective ways to move forward into this new and exciting chapter of the life of the church.

In the end, as affirmed in the Confession of 1967, “The church … orders its life as an institution with a constitution, government, officers, finances, and administrative rules. These are instruments of mission, not ends in themselves” (9.40). The mission remains the same: to proclaim the gospel of Jesus Christ in word and deed, and to work for the reconciliation of the world. With God’s help, may this new Form of Government enable us to be ever more faithful to that mission.

In Christ,

Cindy Bolbach
Moderator of the 219th General Assembly (2010)

Gradye Parsons
Stated Clerk of the General Assembly

Linda Valentine
Executive Director, General Assembly Mission Council

Landon Whitsitt
Vice Moderator of the 219th General Assembly (2010)

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Helpful Resources:
Frequently Asked Questions: http://www.pcusa.org/media/uploads/oga/pdf/faqnfog.pdf
Churchwide Letter:  http://www.pcusa.org/news/2011/6/7/churchwide-letter-concerning-new-form-government/

+ On May 18, in preparation for a possible affirmative vote by a majority of the presbyteries, Lawrence Jackman, POV Stated Clerk, sent the following communication to moderators and clerks of session in the presbytery, concerning the need for congregations to establish a quorum for congregational meetings:

To All Clerks and Moderators of Session:


The proposal to create a new Form of Government for our church is still being voted.   There are 30 presbyteries yet to vote.  The unofficial count is that 12 of those need to vote in the affirmative for the change to happen.  This is not at all a foregone conclusion as to outcome.  It may or may not pass.

If it does pass, we have some very immediate needs.  Some of those are on a presbytery level.  Some are very specifically on a congregational basis.  I write today about a single one of those which could generate real headaches if not addressed.

The most critical issue has to do with the definition of a quorum.   The current Book of Order has an answer to that question, but if that book goes away, we are left with an impossible answer for many.

Currently, the quorum is 10% of the membership, but not less than 2(two) members.  The congregation may set a higher number, but that would be the minimum.  That is pretty easy to live with.

The new Form of Government does not include anything about a quorum.  That means the definition falls to Roberts Rules of Order.  That answer is a majority of the membership is a quorum.  This is often a difficult goal to reach.

Actions which need to happen immediately are as follows:

1. Check to see if your congregation (or any you moderate) has a defined quorum.
Ask yourself and your session if this is a realistic number.
2. If the Roberts Rule of “a majority” or your current definition is unrealistic prepare
to change it.  Set a congregational meeting that can set a realistic quorum.
3.  Accomplish this before July 10.

The “Catch 22” is that after July 10 (if the amendment passes) it will take a majority of the congregation to set a quorum of any size.

Below is a sample motion to set at the minimum which now exists.  I will continue to be in touch as the vote continues on this issue.  I will also contact you to follow up.  If you would let me know how it stands in your congregations, it will help in follow up.

Possible motion: The (blank) Presbyterian Church of the Presbytery of Ohio Valley, establishes a rule for congregational meetings and corporate meetings which stipulates that 10% of the membership must be present for such a meeting. No meeting shall be conducted with less than 3 members regardless of membership.  Meetings of the session and other entities within the church must have 50 percent of the membership present in order to conduct business.

The session of each congregation must also establish a quorum for its own meetings and other groups which it may constitute.

Possible motion:  The session of (blank) Presbyterian Church of the Presbytery of Ohio Valley establishes a quorum rule which directs that all the session’s business must be conducted with a quorum of at least 50% of the membership.

Again, sisters and brothers, the numbers need to be realistic for your congregation.

Please, let me know when you have determined whether there is a current quorum which meets the requirements.  If not, please let me know when you can address this issue.

Thanks to each of you for your work and labors.

Rev. Lawrence Jackman
Stated Clerk

 

June 2nd Assembly

The next Assembly takes place at 10:00am Eastern time at the Central Presbyterian Church in Terre Haute.

Registration will begin at 9:00am.

The Assembly Packet will be available for download after 2:00pm (EST) on Thursday, May 26th.

At this Assembly, the vote regarding the Belhar Confession will take place. If you do not have a copy of the document, one can be downloaded here. A study guide is also available from the PC(USA) website at this link.

The Presbytery office will be closed on the day of the assembly.

 

Results: GA Amendments Vote

This table shows the results of the vote taken at the the March 5, 2011 Assembly.

No.Amendment TitleYesNoAbstain
10-1Revised Form of Government 75342
10-AGifts and Requirements for Ordination 77322
10-BRemoving Stated Clerk or Clerk of Session9758
10-CRequiring Sexual Misconduct Policy9767
10-DNominating Committees10144
10-EPresbytery Rolls and Registers9548
10-FCertified Christian Educators9098
10-GSynod Function90410
10-HNominations Process8745
10-IPrayer Added to Ordination and Installation Services87175
10-JStay of Enforcement9458
10-KPreliminary Questions9458
10-LReviewing Work of Investigating Committee9657
10-MTime Limit61426
10-NAppeal of “Not Guilty” Verdict87911
10-ODecision of the Permanent Judicial Commission9359

Please note that Presbytery will vote on the Belhar Confession at the June 2 Assembly.

Download the COM Report

The COM Report has been added to the packet today, March 1st. If you already downloaded the document that was posted last Thursday (Feb 24th), then just click on the link above to get the report. These pages can simply be inserted into those you already have – after the Treasurer’s report, and before the Council report.

If you have not yet downloaded the Assembly packet, the entire document is posted at http://presbyteryov.org/assembly.htm.

The packet also contains driving directions to First Presbyterian in Jeffersonville.

Any further documents or revisions will be available at the March 5th Assembly in the pick-up packet.

 

2011 Assembly Schedule

The 2011 Assembly Dates are:

March 5 (Saturday), at First Presbyterian in Jeffersonville
June 2 (Thursday), at Central Presbyterian in Terre Haute
September 10 (Saturday), at Fairlawn Presbyterian in Columbus
December 1 (Thursday), Location To Be Announced

With the exception of 12/1/2011, all Assembly meetings for 2011 will begin at 10 am ET / 9 am CT.

More information will be added as it becomes known.

Assembly Reminder & Packet info

As a reminder, the next Assembly takes place at 1:00pm Eastern time
at the Mitchell Presbyterian Church.

Registration will begin at Noon. There will be an informal gathering from 10:00am – 12:00pm for discussion of the New Form of Government document* that was handed out at the September Assembly. All are welcome to attend the discussion.

The Assembly Packet will be available for download after 2:00pm (EST)
on Wednesday, November 24th.

Also, remember that as this is an afternoon assembly, lunch will not be served. There are several restaurants nearby on Hwy 60.

The Presbytery office will be closed for the day of the assembly.

(*Please bring the bound copy you received at the September assembly, or download and print the document to bring with you.)

December 2010 Assembly – Update

The next Assembly meeting will be held on Thursday, December 2, 2010  at the Mitchell Presbyterian Church. Registration will begin at Noon, and the meeting is scheduled to begin at 1:00pm EST.

As this is an afternoon assembly, lunch will not be served.

There will be an optional pre-assembly gathering 10:00am-Noon EST as an opportunity to study, reflect and discuss the proposed new government documents. If you received a bound copy of Part 1 of the documents at the September Assembly, please bring it with you as we only have a few copies remaining.

The documents can also be printed from the POV homepage. All are welcome to attend.